1. Add the template
Paste this content into My Templates, or start from a specialty-generated template and edit the sections.
Teletherapy note template
Use this when the session is virtual: document consent/location/tech adequacy alongside the clinical work so telehealth compliance and clinical quality live in one note.
Template content
Copy or download, then paste into Wavo under My Templates.
Teletherapy Progress Note Telehealth Logistics - Platform (video/phone), session start/end, and that identity was verified as required. - Client physical location (city/state) and confirmation it is appropriate/private for session. - Telehealth consent status (obtained previously or reviewed today). - Emergency contact / local emergency resources confirmed if required by protocol. - Technology quality (adequate audio/video; interruptions) and accommodations made. Session Focus - Primary topics and goals addressed. Client Report - Symptoms, functioning, stressors, and progress since last session. - Measures reviewed if obtained. Interventions - Therapeutic interventions delivered via telehealth and materials shared on-screen if any. Client Response - Engagement, affect, insight, and skill practice observed over video/phone. Risk - SI/HI/self-harm assessment if indicated; risk level; actions taken (including local emergency plan). Assessment / Progress - Clinical impression and progress toward treatment goals. Plan - Homework, next telehealth vs in-person plan, coordination, and follow-up timing. - Any tech troubleshooting steps agreed for next session.
When to use this template
What makes the structure useful, and which visits it fits best.
Why this template works
Structural advantages for real documentation
Best for
Visit types and clinicians who use this format
- Captures telehealth-specific elements (consent, location, emergencies contact) reviewers expect.
- Keeps clinical interventions and response as robust as an in-person progress note.
- Notes tech barriers that affect care quality or attendance.
- Works across psychology, counseling, and psychotherapy telehealth visits.
- 1Video or phone psychotherapy sessions
- 2Cross-state telehealth within license rules
- 3Hybrid practices documenting virtual visits
Example output shape
Illustrative excerpt of how a visit can land in this structure. Not a real patient record—review and edit every note before signing.
Telehealth Logistics Video session, 50 minutes. Client located in private home office, Austin, TX. Identity verified; telehealth consent on file. Emergency contact on record confirmed. Audio/video adequate after one reconnect. Session Focus Workplace boundary-setting and Sunday anxiety. Client Report Anxiety 6/10 Sundays; slept 5 hours last night. Completed boundary script homework once. GAD-7 = 12. Interventions Reviewed assertiveness script; role-played manager conversation; brief grounding for anticipatory anxiety. Response Engaged; initially distracted by email notifications then silenced phone. Practiced script with improved eye contact/voice tone on camera. Risk Denies SI/HI. Risk low. Local crisis resources confirmed. Plan Use script in Tuesday 1:1; log outcome. Next session video in 1 week; client will use wired headset to reduce lag.
How Wavo automates this
What the product actually does with your template.
2. Record or dictate
Capture the encounter with ambient recording or dictation. Wavo structures the note using your template.
3. Review and sign
Edit with Smart Transform if needed, then export or copy into your EHR. You stay responsible for the final note.
Related templates
Put this template to work on your next visit
Start free, paste the template, and see how Wavo documents in your structure.